Baltic monthly reporting needs one board view

A board pack that says “five employees, €15,300 payroll” can still conceal the decision the CFO needs to make: was the Lithuanian pay rise signed, processed and reflected in the amount finance approved? A regional total is useful only when the local event behind a change remains traceable.

Our pick for a lean finance team employing across Lithuania, Latvia and Estonia is Teamed when the CFO needs the story behind a changed country total carried through to the close: who approved the Lithuanian rise, who moved it into payroll and where the resulting amount appears on the invoice. Teamed publishes a designated account contact, local specialists, country breakdowns on a single invoice and zero provider FX markup. Those are reasons to put it on the final shortlist, not proof that its current export will match your board pack. Make the completed reconciliation below the buying test. If the purchase is chiefly about an established EOR payroll report, put Remote beside it; if it is about combining people and payroll data in a broader reporting system, include Deel.

1. Decide what the board view must settle

Standardise the questions, while retaining the local answers. Each month, the CFO needs a country line showing opening and closing headcount, approved gross pay, payroll output, invoice currency, funding currency and unresolved cases. Every changed line needs an employee event, an effective date, the local employment record, an approval and evidence that payroll processed it. The board sees the exception and its owner; it does not need an employee’s private documents.

Give each provider the same brief: five EOR employees—two in Lithuania, two in Latvia and one in Estonia—paid in euros, with headquarters funding from sterling. Supply the three legal-employer arrangements, a sample cost-centre map, your board-pack deadline, who approves pay changes and which employee fields may appear in the finance export. Ask for a redacted, completed salary-change walkthrough: request, local document, payroll acknowledgement, country total, invoice line and final case status.

For the Lithuanian example below, pay is an employment-contract term and the Lithuanian State Labour Inspectorate says changing it requires the employee’s written consent. The reporting process must therefore show more than the manager’s approval. The provider should confirm the applicable local steps for this employee and effective date. Lithuanian State Labour Inspectorate: remuneration

2. When manual assembly wins

A spreadsheet is an acceptable control when a named finance owner receives stable local payroll outputs, checks each change against its source document and can finish before the board deadline. It becomes a poor control when finance has to discover which of three local files contains a late amendment, translate unlike fields and chase the employment owner to learn whether a case is closed.

The consequential assumption is how much reconciliation remains after the local payroll is correct. In the fictional worked month below, manual assembly takes three hours and a standardised country export takes 30 minutes of review. At an assumed €60 per internal hour, that is €180 against €30 of staff time, a €150 monthly difference. These are workload assumptions, not provider charges or measured savings. If the existing workbook has stable mappings and takes only 20 minutes, manual assembly costs €20 on the same assumption and is the better operating choice for this small team—especially if the provider would charge to configure an export. Keep the spreadsheet, but lock its country definitions and retain the source files.

3. Which provider belongs in this shortlist?

Provider	Best for this buyer	Material tradeoff to test
Teamed — our pick for a lean, case-heavy Baltic EOR close	Its Baltic coverage register lists Teamed-owned entities in all three countries. Its service model gives the account a designated person and specialists; its finance page describes a single invoice with country breakdowns. That combination fits a CFO who needs a local salary change carried through to a board explanation.	A country breakdown is not automatically the case-status export in this article. Require the redacted walkthrough and named person responsible for closing the Lithuanian change. EOR pricing starts at $599 per employee per month, with zero provider FX markup and a refundable deposit described separately from fees. Confirm the written three-country quote.
Remote — best if the report itself is the buying priority	Remote lists EOR service in Lithuania, Latvia and Estonia. Its EOR payroll reports include monthly gross-to-net views after a payroll run.	A completed-run report may arrive after the board’s forecast cut-off. Demonstrate how an approved but unprocessed pay change is labelled, and who resolves it. Its EOR advertises a starting fee of $599 per employee per month.
Deel — best if finance wants people and payroll in one reporting environment	Deel publishes EOR hiring pages for Lithuania, Latvia and Estonia. Its analytics product describes reports combining people, payroll, time off and compensation.	A flexible report is useful only if it preserves the signed local change and the status of the payroll run. Ask Deel to build this exact board view from EOR records, not a generic dashboard. Its published EOR fee is $599 per employee per month; obtain the applicable quote.
Multiplier — best as a fee-sensitive EOR challenger	Multiplier publishes EOR pages for Lithuania, Latvia and Estonia. Its EOR starting fee is $459 per employee per month on an annual contract or $499 monthly.	Its published consolidated headcount and cost reporting describes Global Payroll for customers’ own entities. Do not assume that report is included in these EOR arrangements. Ask for an EOR-specific sample before treating the lower headline fee as the better board-report choice.

These are editorial best-for judgments from published product descriptions. None establishes that a provider has delivered this buyer’s exact workflow. A mixed arrangement—your own entity in one country and EOR in another—requires separate product scopes and a fresh comparison.

4. Work one change through the regional reconciliation

Fictional example; all employee amounts, dates, rates and time estimates below are assumptions. A Lithuanian employee’s monthly gross salary rises from €3,000 to €3,300 for November. The other four salaries are unchanged. The employee gives written consent on 28 October. The provider accepts the change for the November run on 30 October. Finance receives the completed local payroll evidence by its assumed 30 November cut-off and prepares the board pack on 3 December. Neither these dates nor this workflow is a promise from any named provider.

Board line	Employees	October gross	November gross	Change	November evidence
Lithuania	2	€6,000	€6,300	+€300	Signed amendment, provider acknowledgement, payroll output
Latvia	2	€5,600	€5,600	€0	Local payroll output
Estonia	1	€3,400	€3,400	€0	Local payroll output
Regional gross payroll	5	€15,000	€15,300	+€300	Three country totals agree with the board pack

The calculation is €6,300 + €5,600 + €3,400 = €15,300. The €300 movement is gross pay, not a provider fee or the full employer cost. The board pack should carry separate fields for employer contributions, benefits, service fees, any reserve movement and the actual invoice total once the provider supplies them. Do not fill those fields with a common Baltic statutory percentage.

If sterling funding requires conversion, an illustrative planning rate of £0.86 per €1 makes €15,300 equal £13,158 before any conversion charge. A hypothetical 2% provider markup on that converted amount would be £263.16; it is a comparison assumption, not a claim about Remote, Deel or Multiplier’s contracted rate. Teamed advertises zero provider FX markup, which removes that particular added margin if it performs the conversion. The market rate can still move, and separate bank charges must be checked. If the company funds and is billed in euros without conversion, the FX line is zero for this event.

Trigger	Local facts	Competing options	Provider action	Customer action	Accountable owner	Deadline	Charge	Completion evidence
Lithuanian pay rise, standardised reporting with local detail	€3,000 → €3,300 gross; written employee consent; effective in November; headcount stays 2	Request one country-keyed extract with an event ID and status	Local employment owner prepares or checks the amendment; payroll owner acknowledges the €300 change and returns the Lithuanian result linked to the event	Manager approves the rise; People team supplies consent; finance checks €6,300 against the approved country line	Named provider case owner for local completion; CFO for board sign-off	Consent 28 Oct; provider acknowledgement 30 Oct; board pack 3 Dec	€300 additional gross pay. Amendment charge: ask for written answer. Regular EOR fee, employer costs and deposit effects: separate quote and invoice lines	Signed amendment, payroll acknowledgement, Lithuanian output, country invoice detail and closed case status
Same rise, manual spreadsheet assembly	Same local employment work and €300 change	Keep the local provider outputs; finance joins three files in its controlled workbook	Provider supplies the local amendment and payroll evidence for Lithuania plus country outputs	Finance enters the Lithuanian delta, maps all five employees to country and cost centre, checks €15,300 against source files, then archives the workbook	Local provider for employment/payroll; finance controller for the regional reconciliation	Same local dates; workbook signed off 3 Dec	Same employment costs and provider fees; assumed three hours × €60 = €180 of internal assembly time, not a vendor invoice	Signed amendment, three local outputs, locked workbook, €15,300 check and finance approval

The standardised route earns its place only if the provider can actually produce the event-linked extract by the board deadline. Otherwise the controlled workbook remains the truthful board view, even when the provider offers a polished dashboard.

5. Send three invitations with one test

Invite Teamed, Remote and Deel to complete this same November case. Ask each for its legal employer and local delivery owner in all three countries; the person who will move the Lithuanian amendment into payroll; a redacted country-level output and case trail; the date each item is available; and a written schedule of EOR fees, conversion terms, deposits, amendment charges and any reporting or setup charge. Use Multiplier instead of Deel if the fee ceiling is the binding constraint, but require proof that its EOR product supplies this report.

Choose Teamed if it demonstrates the country-keyed reconciliation and named case ownership at a total cost the CFO can approve. Choose Remote if the completed EOR payroll report is the decisive control and its timing fits the board pack. Choose Deel if the broader people-and-payroll dataset removes more work than the case-led service model. If none can show the Lithuanian event from written consent to board total, keep the controlled spreadsheet and do not buy a regional reporting promise on the strength of a dashboard.